Armstrong State University

Announcements from Business & Finance

iStrategy Issue

Jul 7, 2015, 09:22 am - Becky Smith

The Armstrong Atlantic Report Catalog currently does not have any budget-related information in it for 2016.  The replication process for that library has failed.

ITS is now working on this issue.  For the present time, you will need to use the Standard Report Catalog to see 2016 data.

Thank you.


Preparing for Hurricane Season

Jul 2, 2015, 03:36 pm - Becky Smith

Dear Campus Community:

As we enter hurricane season this year, we encourage everyone to review the preparation steps listed below.  In the event that an actual hurricane approaches our area, we will send out additional detailed guidance.

1.  Update your contact information in ADP and BLAST (available through the Port of Armstrong).

2.  Supervisors / Department Heads should review their unit hurricane plans.  If you are unsure of the status of your unit's plan, please contact Becky Smith (

3.  Bookmark these website addresses:
Chatham  Emergency Management Agency (CEMA). This site will provide local warning and evacuation information.

National Hurricane Center. This site provides weather information on hurricanes including projected tracks.

Ready Georgia.  This website has information on all types of emergency planning, including hurricanes.

4. Backups:  Data stored on network resources are managed by IT Services and backed up nightly.  This includes Departmental Directories and Home directories.  All office computers have been setup to use the Atempo campus backup solution.  To verify that your individual backup is current through the Atempo client, please use the following steps referenced there:

5.  Supervisors / Department Heads should update contact information for all their departmental personnel.

6.  Supervisors should take a physical inventory of all departmental equipment including description, make, model, Armstrong tag number, and approximate age.  Taking photos of critical equipment is encouraged.

If you have any questions please call the Office of the Vice President for Business and Finance:  (912) 344-2516


iStrategy Reminder for New Fiscal Year

Jul 2, 2015, 03:26 pm - Becky Smith

Your 2016 budget information is now available in iStrategy.  Until the Board of Regents makes 2016 the default year in the system, you will have to manually select 2016.  2015 will remain the default year for approximately two more weeks.  Please note this screenshot for how to select 2016 from the Budget Reference list.

As a reminder, any VIEWS that you created and saved for fiscal year 2015 will need to be created again for 2016.  VIEWS do not rollover from year to year.  Sorry, but this is a limitation of the system.

For assistance in creating/updating your VIEWS, please refer to the user’s guide at:

If you have any questions please do not hesitate to call  Marc Mascolo, Director of Budget and Financial Analysis:  (912) 344-3391


FY 2016 Budget Documents on Reserve in the Library

Jun 18, 2015, 05:41 pm - Becky Smith

The documents for the Fiscal Year 2016 Budget have been put on reserve in the Library.  The documents include the following:

Schedule C:  Statement of Revenue

Schedule C-1: Detail of Available Funds

Schedule D: Summary of Budget Functions

Schedule D-1: Summary of Budget Functions by Fund Source

Schedule E: Statement of Personal Services

Schedule E-1: Detail of Institutional Fringe Benefits

Schedule F:  Schedule of Non-Personal Services

Schedule G: Departmental Budget

Schedule G-1: Detail of Personal Services

Schedule J: Schedule of Employee Salary Ranges

Schedule K: Schedule of Salaries $100,000 and over

Schedule L: Total Raises for Filled Positions Only

Should you have any questions please let me know.

Thank you,
Chris Corrigan, Vice President for Business & Finance


Road Resurfacing and Road Closure

Jun 18, 2015, 10:49 am - Becky Smith

Dear Campus Community:

Next week we will begin a campus road / parking lot resurfacing that will require some road and parking lot closures.  Our contractor will begin work Monday, June 22, 2015 to start resurfacing University Drive.  Please see the campus map which is marked with the areas to be closed.  Note:  The access road to the University Terrace and to University Crossings housing will not be impacted.

The University Police Department (UPD) will begin placing barricades to close the road on Sunday night, June 21, 2015.  We ask that you do not leave your car in the parking spaces along University Drive over the weekend.  UPD will contact the owners of any cars remaining in the lots on Monday morning to have them moved.

Students, faculty and staff going to University Hall can park in the Sports Center lot (numbered P1 on the map) or the parking spaces along Science Drive.  The P4 lot is also available, but those parking there must cross at the crosswalk at the intersection of University Drive by University Terrace/Crossings and utilize the sidewalk to access University Hall.  Please do not cross in the construction area.

Any student, faculty or staff with special parking needs should contact Autumn Taylor at UPD (4-3134) for assistance.

We expect the University Drive resurfacing to be completed no later than July 15, 2015.

Starting immediately after the University Drive resurfacing is completed, resurfacing will begin on Library Drive (from the intersection with Arts Drive to the end of the drive, behind Lane Library).  This resurfacing will last for 3 weeks, ending on or about August 7, 2015.  We will send out a reminder about the placement of the barricades to close Library drive in mid-July as the date for the commencement of work draws near.

In summary:
University Drive - Closed from June 22nd to July 15th.
Library Drive - Closed from July 16th to August 7th.