Graduation Frequently Asked Questions

 

Before Graduation

How do I apply for graduation?

You can pick up a graduation application from the Registrar’s Office in Victor Hall. You will need to complete the form with your academic advisor. Once the form is complete, you will need to take the completed application to the Bursar’s Office to make payment. Master and Doctoral candidates must also submit a signed program of study with their graduation application. The graduation fee is $63 and is required at the time your application is submitted.

What is the deadline to turn in my graduation application?

Undergraduate students should submit their graduation application two semesters before their anticipated graduate term. Graduate student deadlines are February 15th for Spring graduation, June 15th for Summer graduation and September 15th for Fall graduation.

I applied for graduation. What’s Next?

Undergraduate students will receive a letter from the Registrar’s Office after applying for graduation. This letter is verification that the Registrar’s Office has reviewed your application and will notify you of any deficiencies you may have including GPA requirements, hours required, exit exams, and courses you are missing. All graduating students should follow the course schedule listed on the graduation application as planned by your advisor.  Any additional requirements we notify you about should also be completed. If you deviate from the courses stated on your application, we contact your department head prior to contacting you. If you deviate from the courses listed on your application for graduation, please have your advisor notify the Office of the Registrar so adjustments can be made to your application. Failure to provide schedule changes could result in your failure to graduate. Check your Armstrong student email for important emails from the Office of the Registrar.

What does the graduation fee cover?

It covers the cost of your cap and gown, tassel, diploma, diploma cover, and graduation programs. This fee is required even if you choose not to attend the graduation ceremony.

How do I order my cap and gown?

Herff Jones is Armstrong’s suppliers for cap and gowns. You may order your cap and gown during their visits to Armstrong’s bookstore or you can order online at http://www1.herffjones.com/college/graduation/index.cfm.

I will not be able to attend graduation. What do I need to do?

Candidates for degrees are expected to attend the commencement ceremony.  If you cannot attend, please email Armstrong.Graduation@armstrong.edu and request to graduate in absentia. Your email should include your name, student identification number, and any special delivery instructions for your diploma. You may also complete the commencement attendance form to verify your attendance at the ceremony.

Will I need to attend the Graduation Fair prior to the graduation ceremony?

The Graduation Fair is designed to assist graduating students in receiving details and information about Graduation Day.  Representatives will be available to answer questions graduates may have about graduation from Armstrong.  Your name card, cap and gown will be available at this event. If you are unable to attend, you may pick up your name card  and an informational sheet from the Office of the Registrar in Victor Hall room 136. You may pick up your cap and gown from Armstrong’s bookstore.

If I plan to complete my degree requirements during the summer semester, which commencement ceremony should I attend? Spring or Fall?

You must attend the Fall commencement ceremony if you plan to complete your degree requirements during the summer semester.

What is the minimum GPA that is required to graduate?

A 2.00 GPA is the required minimum for undergraduate students and a 3.00 GPA is the required minimum GPA for graduate students. You must meet the minimum GPA on both overall and institutional GPAs. Your institutional GPA is based on the course work you complete at Armstrong only. The overall GPA is calculated on your Armstrong work, plus any course work completed at other universities. Some degree programs have higher GPA requirements. Please consult the catalog for complete details for the program requirements on the degree you are seeking.

What are the GPA requirements to receive honors?

There is no honor designation at Armstrong for graduate students.  Honors for undergraduate students are awarded on overall GPA. The minimum overall GPA required to receive honors is 3.20. This qualifies you for Cum Laude. To receive Magna Cum Laude you must earn at least a 3.5 GPA. To receive Summa Cum Laude you must earn at least a 3.8 GPA. Requirements for honors are explained in detail in the current catalog.

Honors at graduation are based on your previous terms of attendance prior to your final semestser. Once all grades are in, we will review your record for honors again. This means that what is announced at the ceremony and what you earn may be different. It may even mean that you will not earn honors even though honors are announced at graduation. Since grades for your final semester are not submitted until after the graduation ceremony, we cannot calculate your GPA early to see if you qualify. If you finish your requirements the term prior to graduation, we will base your standing on your final overall GPA.

Academic honors will not be awarded to second-degree recipients unless the student specifically requests an "award evaluation" in writing from the Registrar's Office. This is in accordance with the Armstrong catalog.
Students that received Academic Renewal must request an honors evaluation. The honors evaluation means that we will include ALL work from your academic record, including courses eliminated from your GPA under Academic Renewal process.

I have repeated some courses. Which one of the grades count?

Policy before Fall 2012

When a course is repeated, only the last grade earned counts in earned hours requirements, grade point average hours and overall grade point average.  All course work taken remains on the students' academic records.  Students may repeat any course.  However, the grade earned in the last attempt will determine the number of quality points assigned for calculation of grade point average.

Policy effective Fall 2012 and after

Students may repeat any course.  However, when a course is repeated, all grades earned for each attempt count in earned hours requirements, grade point average hours and overall grade point average.  All course work taken remains on the students' academic records.

My advisor says I need an exit exam. What is that and why do I have to take it?

Students in undergraduate degree programs must take an exit exam in order to graduate. The university has the Measure of Proficiency and Progress (MAPP) (University Exit Exam). The MAPP is not a pass/fail test, but the results are recorded on your transcript. You can contact the Testing Services department for more information about the MAPP exam or to schedule a test date.  

All undergraduate students are required to take the MAPP, except those that have already completed a Bachelor's degree or higher. If you were notified that you are required to take the MAPP and you feel that is incorrect, please contact the assistant registrar.
In addition to the MAPP, most majors have a departmental exit exam as well. You must satisfy these requirements to graduate. Contact your department for the required exit exam for your major.

I am taking courses at another institution. When are these grades due?

Grades for courses taken at another institution are due when all Armstrong State University grades are due. You must identify yourself to the professor and the registrar's office of the school you are attending to make arrangements to get the grades to Armstrong in a timely manner. This is your responsibility.  Failure to do so could prevent you from graduating. We will accept original letters and faxes from the institution's registrar's office. The letters/faxes must include any information that would appear on a transcript: name, social, course, grade, etc. Our fax number is 912.344.3410. Please note this is just sufficient to have your degree posted. We will not release your transcript until the original transcript is provided by the school you attended.

Graduation Day

What time do I need to arrive at the graduation ceremony?

Please plan to arrive at least one hour before the processional begins to walk. See ceremony instructions for additional information.

How many people can I invite to my graduation?

Currently, there are no restrictions placed on the number of guests a student may invite to commencement.

What are honor cords or stoles? How do I get one?

Some organizations such as honor societies, Greek-letter organizations, and Honors programs may present Recognition Cords or Stoles to wear at the ceremony. Students must be a member of these organizations in order to receive cords or stoles.

Where can my guests and I park? Do I have to pay for parking?

Please visit the location, directions and parking page to learn more about parking during graduation. Parking will be free and available on the day of commencement.

What adornments am I permitted to wear in addition to my cap and gown during the commencement ceremony?

There are no restrictions for wearing cords, stoles, or medallions.  Approval is not needed for additional adornments.

Will there be accommodated seating at graduation for guests or family members who are disabled?

Please visit the disability access page to learn more about seating accommodations for individuals with disabilities.

After Graduation

When will I receive my diploma?

Diplomas are ordered after the commencement ceremonies in fall and spring and are mailed to students approximately 4 - 6 weeks after commencement and grades have posted. For Summer graduates, diplomas are ordered after the degree award date (last day of exams) and are mailed to students approximately 4- 6 weeks after that date.

When will my degree be posted on my transcript?

We try to have your degree posted on your transcript by the end of the month in which you graduate. If you have a special situation that requires you have your degree on your transcript sooner, please let us know. We will work with you on an individual basis.

I am not going to finish my requirements on schedule and need to delay my graduation. What do I need to do?

You need to inform the Office of the Registrar in writing as soon as possible. We can move your application to the next graduation easily. It saves time, effort, and expense if you inform us right away.