ITS Computer Replacement Policy

Date Issued: 04/05/2011
Policy No.: ITS-100
 

Rationale

This policy establishes the procedures for replacing desktop and laptop computers for University Employees.
 

Reference

Desktop and laptop computers have an expected life cycle of three to five years. A "Technology Request Form" for a replacement desktop or laptop computer may be processed after the third calendar year.

An application must be completed prior to completing the purchase of a computer, and approved by a Director, Department Head, Dean, or Vice President. An application that is placed prior to the third calendar year in the lifecycle of a computer must also be approved by the Vice President. To complete the application, a Technology Request Form must be submitted to ITS.

All replacement computers must be purchased using the purchase request/purchase order process. Replacement computers must not be purchased with p-cards, personal credit cards, or check requests.

ITS provides standard options for desktop and for laptop computers, as well as various standard options for peripherals. These options are updated annually. If the requested replacement computer is not standard, the application must be approved by the requestor's Vice President, as well as either the Chief Information Officer.

The computer that is to be replaced shall either be disposed of using the Equipment Disposal Process (see Equipment Disposal Policy) or used at another location on campus.

If an employee needs to request an additional computer in addition to his/her existing computer(s), these requests must be approved by the requestor's Vice President.
 

Cross Reference

ITS Acceptable Use Policy
ITS Purchasing Policy
ITS Equipment Disposal Policy
 

Responsible Organization

Information Technology Services
 

Responsible Party

Information Technology Services Representative